Current Employment Opportunities - The Regional Municipality of Halton

Job Posting

Contracts Coordinator

Department:

Legislative & Planning Services

Division:

Asset Management

Position:

Contracts Coordinator

 

Note:

Applicants will be considered for interviews based on the information provided in their application to the Region of Halton including a current resume and cover letter. We thank all applicants for their interest, however only those under consideration will be contacted.

 

This is a permanent full time position working 35 hours per week.

 

 

Purpose:

Reporting to the Manager, Asset Reliability, this role develops and maintains contract renewal plans to support the supply of good and services for Regional projects and facilities.

 

Preferred Background:
The successful candidate will possess a degree or diploma related to Business, Purchasing or Facility Management with a minimum of five (5) years of progressive experience in building environment systems and services, tendering processes and contract administration. 
To be successful in this role, the incumbent requires sound knowledge of contract administration principles related to facility management and strong skills in problem solving, communication, interpersonal and negotiation, in addition to the ability to exercise sound judgment related to contract management.  Demonstrated technical knowledge of construction law, heating, ventilating, and air conditioning (HVAC), electrical, and structural systems, preventive/predictive maintenance procedures, development of maintenance standards and scheduling is required. Microsoft Office and SAP is also required.  An equivalent combination of education and experience will be considered.

 

Working Conditions:

Travel will be required between locations within Halton Region.  Incumbent must supply their own transportation.

 

Duties:

  • Monitors and tracks all contract and blanket renewals in order to mitigate disruptions in the supply of goods and services for Regional projects and facilities.
  • Develops and maintain contract renewal plans in order to document the life cycle of all new and existing contracts as well as plan for future contract terms.
  • Provides input regarding projected operating budget increases as well as in regard to current committed and non-committed costs to ensure accuracy of information.
  • Co-ordinates activities with departments within the Region to gather information related to customer specifications and needs as well as follow up to ensure customer satisfaction.
  • Reviews existing specifications, equipment, and inventory to ensure quality and cost efficiency and validates with the computerized maintenance management system and capital planning software.
  • Conducts pre-bid meetings, site tours, and responds to inquiries to ensure submissions are accurate and align with project specifications.
  • Creates Purchase Order Requisitions for the Division and inputs them into the SAP system
  • Builds and maintains a database of all new and existing sites incorporating a schedule for regular site inspection visits to ensure services meet Regional policies, standards, and legislation.
  • Liaises with contractors and program areas to ensure appropriate corrective actions are taken based on site inspections or through program area complaint.
  • Maintains the filing system for all contract documents including specifications, tenders, vendors, work sheets, and inspection forms for current and new facilities and contracts.
  • Performs other duties as assigned.

 

Posted:

May 19, 2017

Posting Expires:

June 2, 2017

Posting #:

LP-224-17

 

How to Apply?

Click on Apply Now to submit your cover letter and resume for a specific posting.

NOTE: Applications that are not submitted online will not be considered. Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.