Current Employment Opportunities - The Regional Municipality of Halton

Job Posting

Regional Clerk

Department:

Legislative & Planning Services

Division:

Legal Services

Position:

Regional Clerk

 

Note:

Applicants will be considered for interviews based on the information provided in their application to the Region of Halton including a current resume and cover letter. We thank all applicants for their interest, however only those under consideration will be contacted.

 

This is a permanent full time position working 35 hours per week.

 

 

Purpose:

Reporting to the Director, Legal Services this position serves as the parliamentary expert to the Regional Chair, Councillors and senior and support staff, and acts as secretary at meetings of Council.  The role also manages a team comprised of Freedom of Information and Privacy Services and Council and Committee Services.

 

Preferred Background:
The successful candidate will possess post-secondary education in Public Administration or Political Science or suitable equivalent, with a minimum of seven years’ experience in a similar role. Membership in the Association of Municipal Managers, Clerks and Treasurers of Ontario is required.  Candidates must have demonstrated knowledge and experience in parliamentary procedure, including knowledge of legal obligations and authority that govern the role of Clerk, and have the ability to serve as a key resource in response to Corporate priorities. Superior written and oral communication skills, awareness of potential issues and the ability to recognize and respond to such, and knowledge of processes related to freedom of information (FOI) are also required. Supervisory experience is an asset.

 

Working Conditions:

Flexibility in working hours will be required (regularly work evenings) and on-call requirement regarding emergency matters.

 

Duties:

  • Facilitates and coordinates the decision making process for elected officials through the production of agendas for Council, its Standing Committees and its Sub-Committees, preparing the minutes and other Council records and ensuring that appropriate follow up of Council action items has been carried out as directed.
  • Provides parliamentary advice to the Regional Chair, Councillors, senior and support staff.
  • Provides direction and advice to staff regarding contextual framework of staff reports and Council decisions ensuring recommendations are complete, comprehensive and implementable.
  • Provides clerical support to the members of Council.
  • Provides public corporate information to members of the public, other levels of government, associations, boards, commissions and other stakeholders.
  • Manages the Council document and corporate records management system.
  • Administers the budgets for Regional Councillors.
  • Establishes work flow priorities for Freedom of Information and Privacy Services and Council and Committee Services.
  • Prepares all documentation and communications and carries out statutory requirements related to municipal elections and the election of the Regional Chair.
  • Performs other duties as assigned.

 

Posted:

September 13, 2017

Posting Expires:

September 20, 2017

Posting #:

LP-337-17

 

Halton Region is pleased to accommodate applicants who have a disability.  Please inform Human Resources at
905-825-6000 ext. 7700 if you require a disability related accommodation to participate in the recruitment process.

NOTE:  Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.

Halton Job Postings

 

How to Apply?

Click on Apply Now to submit your cover letter and resume for a specific posting.

NOTE: Applications that are not submitted online will not be considered. Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.