Current Employment Opportunities - The Regional Municipality of Halton

Job Posting

Program Assistant

Department:

Social and Community Services

 

Division:

Children’s Services

 

Position:

Program Assistant

 

 

 

 

            NOTE:

At the Region of Halton, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. The Region of Halton is committed to providing accommodations throughout the recruitment process. If you require accommodation please notify us and we will work with you to meet your needs. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.

 

This is a temporary full-time position working 35 hours per week, up to eleven (11) months.

 

Purpose:

Reporting to the Manager, Direct Child Care Services, this position provides administrative support to front line staff, Co-ordinators,Supervisors and Managers in the Children's Services Division, to enable staff to provide services to children, families and programs in the community

 

Preferred Background:

The successful candidate must possess undergraduate degree in office administration or equivalent along with at least two (2) years of progressive administrative experience. Administrative experience in Social Services and/or Public Health is preferred. The candidate must possess advanced computer skills with excellent knowledge of Microsoft Office including Access, Excel, Word, PowerPoint, Publisher and Outlook.  Strong communication skills (both oral and written) are required, along with event/meeting planning, interpersonal skills, and customer service orientation. Excellent administrative and organizational skills and the ability to prioritize, manage multiple tasks and respond to deadlines is essential.  Experience in minute taking is also essential. Experience using computer databases (e.g. SPSS, Ontario Child Care Management System (OCCMS), Timesheet, SharePoint, Select Survey, Eclipse  etc.) is preferred. Knowledge of the Halton community is an asset. An equivalent combination of education and experience will be considered.

 

You make a positive difference in people’s lives because you provide high quality customer centered services.  You operate within a highly ethical environment and will be accountable for going the extra mile, listening to you customers, creatively meeting needs and always being respectful to those you serve.  As a result, you will be part of a qualified and strategic team recognized widely for caring, excellence, integrity, inclusiveness and flexibility.

 

Working Conditions:

The successful candidate will be made an offer of employment on condition that the Regional Municipality of Halton receives a current (obtained in the past six (6) months), original and acceptable Criminal Record Check, including a Vulnerable Sector Screen by the first day of employment. Travel will be required between locations within Halton Region. Incumbent must supply own transportation. The successful candidate will be made an offer of employment on condition that the Regional Municipality of Halton receives a valid Ontario driver’s license.

 

Duties:

·   Demonstrate initiative in the provision of program support to the Children’s Services Division.

·   Prepare reports, memos, agreements, contracts, minutes and other related documents and data.

·   Act as a central communications resource for teams by receiving, distributing and processing information received through Web, Seibel, internal/external, mail, email, telephone in keeping with corporate customer service guidelines.

·   Arrange and schedule meetings, book rooms, notifies attendees, prepares agendas and distribute minutes at the direction of the program manager.

·   Assist programs with webinar, laptop, LCD, conference phones and other technology.

·   Enter information accurately and efficiently into databases.

·   Demonstrate creativity in the preparation of flyers, presentations, brochures etc.

·   Set up and maintain various records according to the Corporate and Divisional Record Retention schedules.

·   Provide excellent customer service through telephone calls relating to the program areas and direct them accordingly in a tactful, courteous and professional manner while maintaining confidentiality.

·   Edit documents and ensure a high standard of quality on all written materials and documentation.

·   Responsible for the purchasing of supplies for the program.

·   Process invoices for payment, reconciles invoices and create spreadsheets to track/monitor payments.

·   Use technology and social media to develop, create and revise creative communication tools and visual representations.

·   Function as an integral part of the team by providing support and back up as required.

·   Perform other duties as assigned.

 

Posted:

April 13, 2018

Posting Expiry:

April 20, 2018

Posting #:

SS-166-18

 

NOTE:  Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment. 

Apply Online:

Halton Job Postings

How to Apply?

Click on Apply Now to submit your cover letter and resume for a specific posting.

NOTE: Applications that are not submitted online will not be considered. Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.